Compiles and sorts documents, such as: invoices, work orders, checks, vouchers, and substantiates business transactions.
Verifies and posts details of business transactions, such as: funds received and disbursed; totals accounts to ledgers or computer spreadsheets and databases.
Audits invoices against purchase orders and researches discrepancies.
Collects, reviews, and audits employee timecards for overtime worked and maintains attendance reports.
Examines work orders, payroll, and schedules to obtain data for calculations and tracks work orders by working with accounts payable, purchasing, and other University departments.
Investigates problems that vendors or purchasing agents have with obtaining payment for bills.
Tracks ProCard charges and reconciles statements.
Prepares vouchers, invoices, checks, account statements, reports, and reviews for accuracy.
Reconciles general ledger accounts with various registers; extracts general ledger information; compiles cost revenue reports, and balance sheets; reconciles bank statements.
Monitors loans, accounts payable, and receivables to ensure that payments are up to date.
Codes data for input to financial data processing system according to University accounting procedures.
Monitors and updates long distance calls list.
Assists in the training and supervision of clerical personnel.
Arranges complex and detailed travel plans and itineraries and compiles documents for travel-related meetings.
Performs periodic and as needed inventory of office equipment and supplies; generates purchase orders for new equipment or arranges for surplus equipment to be removed from premises.
Knowledge of all Microsoft Office software and able to learn and use institutional software systems.
Complies with all State and University policies.
Other duties may be assigned.